With so many cloud productivity tools, it can be difficult to know which ones are best for your business. You may even be wondering if these tools are worth using in the first place and what benefits they could offer your staff. In this article, we’re going to explore the effects of using cloud productivity tools for business. This will help you decide if they could help to improve your working processes.

What are cloud productivity tools?

Cloud productivity tools allow you and your employees to work from anywhere in the world. They offer communication tools that are stored within the cloud, which you can then access and update as needed. They are an excellent option for anyone with employees spread across the globe. With so many people working from home nowadays, they have become an integral part of the working process for many companies.

You’ll find a whole range of tools available to you today, which all offer different uses and benefits depending on the industry you operate within. You’ll find options for file sharing, team messaging, and video conferencing, all of which can improve company productivity. Companies can also opt for having their own custom cloud productivity tools created. Custom tools can also integrate with your website and transfer data instantly into your back-end customer relationship manager, to found out more about this option check out our BSPOKE Software website.

The benefits of using cloud productivity tools

Cloud productivity tools offer so many benefits to businesses today. These are some of the key reasons why companies are opting to use these tools as part of their daily work:

  • Immediate Updates – Cloud productivity tools offer immediate updates for your workers, regardless of where they are located. If you need to share a file with your team, they can receive it instantly. You’ll find these tools offer a great way to chat or call throughout your working day.
  • Easy to Use – Cloud productivity tools are easy to use. Most of these tools are suitable for even the least tech-savvy employees within your business. Instead of asking your employees to download endless apps or programs, you can find one or two tools that suit everyone’s needs.
  • Can be Accessed from Anywhere – Cloud productivity tools have become popular due to their global abilities. When working with teams who are located across the globe you can receive automatic updates.
  • All of Your Data Is In One Place – After selecting the tool that’s most appropriate for your team, you’ll then have a central location where everything can be stored. Your team will know exactly where they can find everything they need for their work. Gain an increase in productivity, as employees won’t have to spend hours trawling through computer drives looking for files and forms to get started.
  • Easier Project Management – Organisational leaders, will find that cloud productivity tools offer them a great tool for monitoring the workload. These tools will also enable them to easily track employees’ progress. They won’t feel like they have to micromanage employees, just review their daily progress. Team leaders find cloud productivity tools to be one of the most transformative additions to a business, and it allows them to offer their teams immediate updates without having to schedule endless team meetings.

Examples of Cloud Productivity Tools

There are hundreds of different cloud productivity tools you could consider using within your business. Each business and industry has different needs and requirements, so you’ll want to find the ones that work best for your organisation. These are some of the most popular tools on the market today, used by some of the world’s biggest organisations:

  • Slack – Slack messaging is great for teams, and you can discuss your projects and progress in real-time on either their mobile or web platform. Slack offers the option of chatting within various channels or holding one-on-one conversations.
  • Google Docs – This free tool allows you to share documents and notes with your employees with ease. Anyone can write up notes as they would in Microsoft Word and then share files with the individuals who need to see them.
  • Microsoft Teams – Microsoft Teams offers chat, video calling, and file storage. This is an easy cloud productivity tool to integrate into your business if you are already relying on other Microsoft products.
  • Monday.com – Project managers will love using monday.com to keep on top of their workload. Marketing teams will find this tool useful for advertising campaigns, and video production is also available via this platform.
  • Trello – Trello is a great project management tool that allows you to collaborate with team members based anywhere. It gives you boards that showcase the work that needs to be done. Move the work along to show progress, so everyone can see the current status.
  • Custom Software Tools – if none of the above can meet your specific business needs, it might be worth considering a bespoke option. This software is created for you to individually meet a unique set of requirements for your business. Call BSPOKE Software today for an informal consultation or check out our case studies to see our previous successes. 

Why should you use cloud productivity tools as a business?

As you can see, there are so many great tools available to businesses today. All these tools offer unique functions and benefits. You may still have hundreds of employees working from home for the foreseeable future. In this case, you’ll find these tools can connect your employees like they are still working at the office. It’s been a challenging time for companies over the past year. This is why so many businesses are relying on Slack, Microsoft Teams, and Zoom to boost productivity and team morale.

Select one or two cloud productivity tools, to begin with. Test them out to see how quickly they streamline processes for your company. Get feedback from you employees to assess the suitability for your business.

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